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INSTRUCTIONS FOR THE COMPLETION OF THE
CAMPAIGN DISCLOSURE FORMS
1 Reporting Forms:
a) Campaign Disclosure forms should be typed;
printing in ink is also acceptable as long as the
forms are legible. All document sent to the
Supervisor of Elections must be originals.
b) All reports must be on the forms prescribed by
the Supervisor of Elections.
c) Computerized forms are acceptable as long as
they are in the same format and style as the forms
prescribed by the Supervisor of Elections.
2 Special Rules for First Report:
a) In the first report filed after registering as a
political committee, the principal campaign
committee must disclose all financial activity that
occurred before registration and before the
individual became a candidate (including any testing
the water activity).
3 Cash on Hand:
a) A committee must report the cash on hand it
possessed at both the beginning of the reporting
period and the close of the reporting period. Note
that the closing cash balance for the current
reporting period appears on the next report as
beginning the cash on hand. Cash on hand includes
petty cash.
4 How to Itemize Receipts:
a) Committees must report receipts under the
different categories listed on the Detailed Summary
Page (3). For each category, a committee must
disclose the total for the current reporting period
and the year-to-date total. In addition to reporting
these
totals, a committee often has to itemize receipts by
providing supplemental information on supporting
form 1.
Four types of receipts listed on the Detail
Summary Page must be itemized regardless of amount:
* Contributions from party committee
* Contributions from others committees
* Transfers: and
* Loans.
Aggregation: Calendar Year vs. Election
Note that authorized committees must aggregate
contributions on a per election basis when
monitoring contribution limits. For purposes of
reporting, however, committees aggregate
contributions and other receipts on a calendar year
basis.
5 Special Rules for Certain Receipts:
In-kind contributions: When determining whether to
itemize an in-kind contribution, a committee should
treat it the same as a monetary contribution. The
only difference is that the amount of an in-kind
contribution must also be included in the committee’
s
total operating expenditure in order to avoid
inflating cash on hand.
6 Loans:
All loans received by a committee must be itemized
and continuously reported until repaid. All
repayments made on a loan must also be itemized.
7 Debts and Obligations
Any and all debt and obligation must be listed
whether contributions receivable or expenditures
payable.
8 Non-Monetary Contributions (Items)
Any and all non-monetary contributions must be
listed at the normal fair market value.
For example if an individual make a contribution
of office space (campaign headquarters), and the
normal monthly rental value is $500.00 per month,
the candidate must list non-monetary contributions of
$500.00 per month for each month utilizing the
office space.
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